Request Ballot

If you are an affected employee in an ongoing ratification and did not receive an electronic ballot via email, follow the instructions below:

  1. Check your junk mail or spam folder for an email from “HGEA Ballot” or "". The email is sent to your personal email address.

  2. If you still can’t find the ballot email or you changed your personal email address, email and include the following information:
    - Your full legal name
    - Your bargaining unit
    - The email address to which you want the ballot link sent
    - A preferred contact phone number and specify what type (cell, home, work, etc.)
    - Your department

  3. Requests must be received no later than 4 hours before the electronic voting deadline.

  4. The information provided will be used to determine your eligibility to vote.  We will respond to you as soon as possible with your ballot link or a request for additional verification information, if needed.

  5. Check and update your contact info here: (HGEA Website login required).
    If you updated your contact info, you MUST still email to request a ballot (see Step 2 above).

HGEA holds ratifications for its bargaining units’ collective bargaining agreements (“CBA” or “contract”) and other agreements such as Memorandums of Agreement (“MOA”), Memorandums of Understanding (“MOU”), and Supplemental Agreements (“SA”).

When HGEA reaches a tentative agreement with the employer, a ratification notice is sent to all affected members by email. For a CBA ratification, all employees in the bargaining unit, including non-members, are eligible to vote and voting is usually held both electronically and in person.

If you have questions about the tentative agreement or ratification, contact the HGEA Member Service Center at