Hiring for the Oahu Island Division
Under the general supervision of the assistant controller, this position handles accounting and financial responsibilities for the Fiscal Services Department and provides oversight to the staff. The role requires strict adherence to HGEA’s confidentiality policy, the ability to meet multiple deadlines and skill in managing several tasks at once. It also calls for tactful communication, adaptability to changing work demands, strong interpersonal skills, and the ability to maintain a positive working relationship with various parties.
Essential Duties and Responsibilities
Administrative
- Contributes to the department’s operational procedures by documenting process changes and supporting the department’s overall efficiency and compliance.
- Prepares and analyzes fiscal reports to ensure compliance with accounting standards and other legal or regulatory requirements; helps staff in learning new or updated policies and procedures.
- Works independently, approaches challenges creatively, and assists administrative support staff in the Fiscal Services Department.
- Handles correspondence and resolves issues with external parties, including employer agencies, financial institutions, and members.
- Maintains financial security by supporting the development of internal controls and protecting the confidentiality of organizational records.
- Ensures all departmental deadlines are met.
- Provides back-up administrative support for HGEA Staff Retirement Fund, Finance Committee, and other committees and events, including the HGEA General Assembly.
Accounts Receivable, Accounts Payable and Payroll
- Participates in the oversight of the membership and financial account components of Unionware (the union’s information system), working collaboratively with the assistant controller to ensure accuracy and integrity across all operational phases. Reviews system functionality.
- Collaboratively handle the daily oversight of Unionware, including the accounts receivable sub-ledger containing more than 35,000 active membership records. Reviews account structures, reporting outputs and procedural workflows. Identify errors, inconsistencies, or areas requiring corrective action or enhancement.
- Jointly oversees daily cash receipts activity for all organizational funds to ensure compliance with established financial policies and procedures. Reviews documentation, reconciliations, and controls to maintain accuracy and safeguard assets.
- Assists in the accounts payable function, partnering with the senior staff to ensure accurate and compliant processing across all organizational funds. Reviews transactions involving complex accounting features related to diverse funding sources, significant cash flow, and varied disbursements, ensuring adherence to policies and proper internal controls.
Financial Reports
- Works collaboratively with department leads to reconcile accounts, support month‑end and year‑end closing activities, and research financial data to ensure accurate records.
- Prepares specialized financial reports and documentation for internal staff, committees, and external agencies.
Other Duties
- Assists with the annual audit performed by external parties.
- Assist with record retention maintenance within department guidelines.
- During periods of heavy workload or in the absence of departmental staff, assist with duties as necessary to maintain normal operations within the department.
- Performs other duties as assigned.
Minimum Qualifications
- Qualified candidates must have at least 3 years of relevant experience and have completed an associate-level program with a concentration in business or accounting. Experience in bookkeeping with experience in providing guidance to other staff preferred. Exceptions may be made at the discretion of the Executive Director regarding equivalent combination of education and experience.
- Ability to provide prompt and excellent customer service to members, internal staff, and community members and leaders represents that organization both internally and externally by exhibiting HGEA’s core values and culture of service with ALOHA.
- Working knowledge of practices and procedures relating to accounting transactions as well as general office operations, arithmetic and standard business correspondences.
- Ability to maintain confidentiality of information; perform rapid and accurate arithmetic calculations.
- Demonstrate excellent computer skills; experience in computer software applications (i.e. Microsoft Office products including other web-based platforms such as SharePoint) and other systems; type 60 wpm or higher.
- Ability to understand and apply pertinent statutory and/or contractual provisions; effectively prioritize assignments to meet deadlines.
- Ability to maintain records and files in an easily retrievable, current, and systematic manner.
- Demonstrates excellent interpersonal skills and ability to effectively communicate in person, on the phone, in writing and electronically.
- Lift files and/or records up to 20 pounds.
Compensation
This is a full-time position with an annual salary range of $60,000-$80,000.
How to Apply
Submit cover letter and resume to jobs@hgea.org. Position will remain open till filled.